Miller & Chevalier strives to offer our staff professionals the opportunity and challenge for personal development and professional growth. The result is a combination of long-serving and newer staff—all skilled and dedicated to working together for the benefit of our clients. Miller & Chevalier staff are provided the tools to become highly skilled through the continual updating of technology and equipment, along with in-house training opportunities and outside educational resources. The Firm's investment in staff development pays off when we are able to promote from within—something we do whenever possible.

The 2016 move to our new office building created an environment where staff and lawyers interact in a very open and effective manner. Staff work areas are designed for efficiency and provide close access to required equipment and other technology needs. Ergonomics also play a big role as all workstations and desks throughout the firm are equipped with sit/stand mechanisms. Collaboration areas and beverage pantries on each floor offer flexibility in executing planned or on-the-fly projects.

Library Assistant

Reporting to the Director of Library Services, the Library Assistant will conduct domestic and international legal, non-legal, corporate, due diligence, and business development research. The candidate must demonstrate:  strong research and technology skills, experience in a law/corporate library setting, ability to assist in developing/maintaining the Library's technology and print applications, ability to assist Library users to appropriate sources, experience performing Conflicts research, and an understanding of the ethical issues involved.

The Library Assistant is expected to be a positive role model and to perform all responsibilities with a commitment to providing superior service to the firm's clients, attorneys, advisors, and staff, and maintaining an atmosphere of teamwork and continuous improvement. 

Core Competencies and Job Requirements

  • Two- or four-year college degree preferred
  • Two or more years of related experience in a law library
  • Familiarity with LC library cataloging system, other cataloging systems, and general cataloging principles
  • Proficient in Microsoft Office programs and SharePoint
  • Proficient in general library collection maintenance activities, experience with Chrome River preferred
  • Demonstrated proficiency and capabilities with library-relevant information technology applications, including integrated library systems
  • Ability to perform collection maintenance functions that will include lifting (up to 25 lbs.), bending, standing, walking, reaching overhead, climbing stairs, pushing and pulling book carts, etc.
  • Excellent written and oral communication skills
  • Ability to work independently, take initiative, meet deadlines, and respond to changing priorities
  • Strong service orientation and a history of developing effective working relationships with others

Duties and Responsibilities

  • Maintaining library vendor files and review invoices to verify receipt of materials and to avoid duplication of payment
  • Work with vendors to claim missing items
  • Prepare all invoices for final approval and payment using automated and manual systems
  • Check in mail and serials and process new library materials
  • Effectively use a variety of databases and manual systems for interlibrary loan work, including borrowing materials, loaning materials, and managing requests and delivery
  • Perform routine basic copy cataloging, update records in the online catalog, withdraw items selected by a librarian, and maintain holdings records
  • Organize and coordinate activities of the contract shelver/filer
  • Assist with budget analysis and cost efficiency
  • Assist with the library's integrated library system, intranet pages, and other products and systems used to deliver information and services
  • Perform basic legal research using online and print resources

This is a non-exempt position.

Hours: 9:00 a.m. to 5:30 p.m.

Miller & Chevalier is an equal opportunity employer.  All inquiries will be held in strict confidence.  To apply, please email cover letter and resume to:

Ms. Cari Seidman 
Human Resource Specialist
Miller & Chevalier Chartered
900 16th Street NW
Washington, DC  20006
Email: cseidman@milchev.com

Billing Coordinator/Backup Accounts Payable Assistant

Description: Efficiently provide accurately edited and prepared invoices for clients and to ensure the accuracy of all client accounts. Communicate daily and provide efficient, professional service to the attorneys and other staff members in a fast-paced, deadline-driven environment. Understand and demonstrate all facets of the billing functions, including client payments and serve as a productive member of the Billing and Accounting Team.

Duties and Responsibilities:

  • Billing:
    • Runs and collates proformas and maintains accurate up-to-date status log of proformas and bills and researched proformas or bill related inquiries
    • Follow-up with billing attorneys and secretaries to ensure timely processing of bills
    • Monitors proformas. Takes initiative to address unresolved items on client accounts, including but not limited to retainers and outstanding invoices
    • Performs as a productive team member, as well as independently; communicates with and assists other staff as required to meet all deadlines; assist with training of new secretaries when requested
    • Maintain new matter files in accordance with client policies
    • Manages multiple tasks, requests, etc.; efficiently and accurately providing appropriate follow-up to individuals involved; manage e-mail and voicemail; respond to all correspondence within eight business hours
    • Assist with all aspects of timekeeper/rate maintenance
    • Completes other duties and responsibilities, on a timely basis, as assigned
  • Accounts Payable:
    • Provide back-up assistance to accounts payable when needed including vendor setup, entering vouchers and expense reports, processing payments and petty cash

Requirements:

  • College coursework or degree preferred
  • Three to five years of billing experience
  • Law firm experience preferred
  • Proficient with Microsoft Office Suite
  • Experience with Elite Financial System
  • Experience with Chrome River Expense Management System

Hours:  9:00 a.m. to 5:30 p.m.

Miller & Chevalier is an equal opportunity employer.  All inquiries will be held in strict confidence.  To apply, please email cover letter and resume to:

Cari Seidman
Human Resources Specialist
Miller & Chevalier Chartered
900 16th Street NW
Washington, DC  20006
Email: cseidman@milchev.com

Please allow three weeks for a response.  Thank you!