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Miller & Chevalier strives to offer our staff professionals the opportunity and challenge for personal development and professional growth. The result is a combination of long-serving and newer staff—all skilled and dedicated to working together for the benefit of our clients. Miller & Chevalier staff are provided the tools to become highly skilled through the continual updating of technology and equipment, along with in-house training opportunities and outside educational resources. The firm's investment in staff development pays off when we are able to promote from within—something we do whenever possible.
The 2016 move to our new office building created an environment where staff and lawyers interact in a very open and effective manner. Staff work areas are designed for efficiency and provide close access to required equipment and other technology needs. Ergonomics also play a big role as all workstations and desks throughout the firm are equipped with sit/stand mechanisms. Collaboration areas and beverage pantries on each floor offer flexibility in executing planned or on-the-fly projects.
Current Opportunities
Legal Administrative Assistant
Description: Miller & Chevalier is seeking a highly skilled and motivated Legal Administrative Assistant to provide advanced administrative and document support to timekeepers and the broader legal administrative team. The ideal candidate thrives in a fast paced, collaborative environment, brings a strong document processing/production background, and embraces opportunities to expand their skillset as the firm's needs evolve.
Responsibilities:
- Document Creation & Processing
- Create, edit, revise, redline, proofread, and format correspondence, pleadings, agreements, and other legal documents using Microsoft Office and firm-supported platforms
- Apply advanced document processing skills, including styles, tables of contents, comparisons, clean/blackline documents, document assembly, and quality control
- Compile, reproduce, and organize documents, notebooks, binders, and exhibits, ensuring accuracy, consistency, and adherence to firm standards
- Billing & Financial Administration
- Support the billing process by entering time, proofreading bills, editing proformas in Billstream, coordinating final invoices with Accounting, and distributing invoices in compliance with OCG
- Process invoices and travel expense reports via Emburse
- Practice & Matter Support
- Prepare new client and matter intake forms
- Draft engagement letters
- Assist with due diligence projects
- Calendar, Travel & Logistics
- Manage timekeepers' calendars as needed, including scheduling meetings and coordinating domestic and international travel
- Arrange visa and passport renewals and proactively apprise timekeepers of upcoming commitments
- Proactive Practice Management
- Anticipate next steps and follow-up with timekeepers to ensure deadlines and deliverables are met
- Invest in the success of assigned practices by providing reliable, forward-thinking support
- Business Development & Client Support
- Coordinate and assist Marketing with the production of business development and marketing materials
- Maintain and update client contact information in Interaction
- Team Collaboration
- Work collaboratively with timekeepers, case managers, and other legal administrative assistants
- Provide back up support for team members as workloads and schedules require
- Additional Duties: Reception duties and other firm-related responsibilities as assigned
Requirements:
- Bachelor's degree preferred
- Five or more years of litigation experience; sanctions experience a plus
- Strong document processing/production background in a law firm or professional services environment
- Superior technical proficiency, including:
- Microsoft Word, PowerPoint, Excel, and Teams
- iManage (preferred), iTimeKeep (preferred), Billstream, Emburse, and Kofax
- Excellent written and verbal communication skills with a strong command of the English language
- Proven ability to manage multiple priorities simultaneously, both independently and as part of a managed team
- Demonstrated ability to work effectively under pressure and interact professionally with all levels of firm personnel
- Ability to build cooperative, supportive relationships with colleagues
- Commitment to maintaining confidentiality, discretion, and professionalism
- Positive attitude, approachability, reliability, punctuality, and flexibility to work overtime as needed
Hours: 9:00 a.m. – 5:30 p.m.
Hybrid Schedule: Nine days per month in the office
The expected base salary range for this position is $75,000 to $95,000. The salary offered will be determined based on job related factors such as education, experience, qualifications, and certifications or licenses, in accordance with applicable law.
As part of the selection process, candidates may be required to complete assessments evaluating grammar and Microsoft Word document formatting skills.
Miller & Chevalier is an equal opportunity employer. All inquiries are completely confidential. To apply, please email cover letter and resume to:
Cari Seidman, Independent Contractor
cseidman@milchev.com