Miller & Chevalier strives to offer our staff professionals the opportunity and challenge for personal development and professional growth. The result is a combination of long-serving and newer staff—all skilled and dedicated to working together for the benefit of our clients. Miller & Chevalier staff are provided the tools to become highly skilled through the continual updating of technology and equipment, along with in-house training opportunities and outside educational resources. The firm's investment in staff development pays off when we are able to promote from within—something we do whenever possible.

The 2016 move to our new office building created an environment where staff and lawyers interact in a very open and effective manner. Staff work areas are designed for efficiency and provide close access to required equipment and other technology needs. Ergonomics also play a big role as all workstations and desks throughout the firm are equipped with sit/stand mechanisms. Collaboration areas and beverage pantries on each floor offer flexibility in executing planned or on-the-fly projects.

Legal Administrative Assistant

Description: Miller & Chevalier is seeking a legal administrative assistant to provide support to timekeepers and other legal personnel. The right candidate must be comfortable participating actively in a collaborative team environment and embrace the prospect of broadening their range of responsibilities as new activities and opportunities present themselves.

Responsibilities:

  • Proactively anticipate next steps and follow up with timekeepers to ensure proper execution of all tasks by investing in their practice
  • Create, edit, revise, redline, and/or proofread correspondence and other legal documents using various Microsoft Office applications
  • Assist with billing process by entering time, proofreading, spellchecking, and releasing time, as well as distribute monthly proformas, edit draft proformas, coordinate final invoices with Accounting, and distribute in accordance with client guidelines
  • Prepare new client/matter intake forms
  • Process invoices and travel expense reports via ChromeRiver
  • Manage timekeepers' calendars as needed; schedule meetings, coordinate travel arrangements (renewal of visas and passports), and apprise timekeepers of schedule in advance of commitments
  • Establish, maintain, and update paper and electronic files
  • Assist with preparation of due diligence and e-filings
  • Coordinate and assist with production of business development materials
  • Input client contacts into InterAction
  • Compile documents, notebooks, and exhibits and ensure accurate reproduction
  • Work as a supportive member of a team with timekeepers, case managers, and other legal administrative assistants
  • Back up and assist fellow team members when schedules and workloads dictate
  • Share information and offer ideas and solutions in a team environment
  • Additional duties and responsibilities as required

Requirements:  

  • Bachelor's degree desirable
  • Five plus years of experience in a legal environment
  • Technical skills must include proficiency with Windows, Microsoft Word, Excel, PowerPoint, Outlook, a document management system (iManage preferred), and time entry (iTimekeep preferred)
  • Excellent command of English language, oral and written
  • Ability and desire to work as part of a managed team
  • Must be able to prioritize and coordinate multiple projects efficiently and simultaneously in a team environment as well as independently
  • Must be able to work well under pressure and interact with all levels of firm personnel
  • Ability to foster cooperative and supportive relationships with peers
  • Maintain confidentiality and discretion
  • Maintain a positive attitude and approachability
  • Reliable, punctual, and flexible to work overtime as needed

Hours: 9:00 a.m. – 5:30 p.m. (currently remote work until return to office)

Miller & Chevalier is an equal opportunity employer.  All inquiries will be held in strict confidence.  To apply, please email cover letter and resume to:

Cari Seidman, HR Specialist
cseidman@milchev.com

Please allow three weeks for a response.  Thank you.

Accounts Payable Specialist

The Accounts Payable Specialist will be an integral part of the accounting team and will be responsible for processing invoices and check requests to ensure proper GL coding and responding to attorneys and staff regarding payment status. Position reports to the Director of Finance.

Responsibilities:

  • Reviews all expense reports in Chrome River to ensure proper documentation, coding, and compliance with travel and expense policy
  • Review all invoices for appropriate coding, documentation, and approval in Chrome River
  • Import into Elite vendor invoices and expense reports
  • Prepping excel worksheet to process weekly check run and ACH/EFT transaction summary
  • Enter wire payment information to online banking platform
  • Prepare and file monthly sales and use tax returns
  • Setup new vendors, verifying new vendor 1099 status, receipt of W9
  • Confirming vendor wire payment instructions based on fraud protection protocol
  • Respond to vendor inquiries, reconcile vendor statements, research and resolve discrepancies 
  • Preparing 1099 excel worksheets for yearly 1099 filings
  • Assisting in preparation of AP reports including audit schedules
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Support month-end and year-end close
  • Handle petty cash and reimbursement
  • Assist with ad hoc projects as needed
  • Other duties as assigned 

Requirements

  • Knowledge of Chrome River and Elite Enterprise is a must
  • Four-year high school diploma or equivalent
  • Five plus years of professional experience, law firm experience preferred
  • Must know basic accounting procedures
  • Knowledge of sales and use tax
  • Knowledge of banking and journal entries
  • Knowledge of 1099’s miscellaneous
  • Managing processes related to integrations with third party software
  • Knowledge of Microsoft Office Suite (Excel, Outlooks, PowerPoint, and Word) 
  • Strong organizational, written, and verbal communication skills
  • Must be dependable and have a professional demeanor
  • Ability to work effectively both independently and as a team player
  • Strong work ethic, multi-tasking skills, and attention to detail
  • Ability to work under tight deadlines and prioritize responsibilities
  • Ability to handle and maintain confidential information
  • Assist in month-end/year-end closing processes

Hours:  9:00 a.m. to 5:30 p.m.

Miller & Chevalier is an equal opportunity employer.  All inquiries will be held in strict confidence.  To apply, please email cover letter and resume to:

Cari Seidman
Human Resources Specialist
Miller & Chevalier Chartered
cseidman@milchev.com