Opportunities for Staff

Overview: Miller & Chevalier is seeking a highly skilled and detail oriented Senior Billing Coordinator to support the accurate and timely preparation of client invoices. The ideal candidate will demonstrate exceptional communication skills and a commitment to delivering outstanding client service. The role requires the ability to perform effectively in a fast paced, deadline driven environment and to collaborate seamlessly with a high performing team.

Responsibilities and Duties:

• Prepare, revise, and finalize pre-bills and invoices by performing narrative edits, write-offs, and adjustments, and by ensuring accurate and timely billing and e-billing submissions. Troubleshoot and resolves issues as needed.
• Implement and maintain automated Outside Counsel Guidelines (OCG) processes to ensure billing compliance and finalize complex invoices in accordance with client OCGs and firm billing rules.
• Administer OCG rule settings and work with time capture systems to validate and correct time entries in accordance with individual client requirements.
• Coordinate and follow-up with billing attorneys and legal administrative assistants to ensure timely processing of bills.
• Work both independently and collaboratively with team members to meet all deadlines and maintain efficient departmental workflow. 
• Process and post cash receipts and wire transfers accurately and promptly.
• Review and approve write-offs and adjustments initiated by billing attorneys, ensuring compliance with firm policy. 
• Assist with all aspects of timekeeper and matter rate maintenance, confirming rate accuracy with appropriate firm members. 
• Generate and distribute billing metrics and reports; prepare special reports upon request. 
• Support other Billing Coordinators with billing tasks and ad hoc requests from attorneys and administrative professionals, ensuring timely responses. 
• Manage the full billing cycle for assigned attorneys and assist additional attorneys as required.
• Perform additional responsibilities and duties, and complete special projects as assigned. 

Knowledge, Skills, and Abilities:

• College coursework or degree preferred; five plus years of law firm billing experience required. 
• Proficiency with billing systems such as 3E/Elite and BillStream. 
• Experience with time capture systems (e.g., iTimekeep) and e billing platforms.
• Understanding of Outside Counsel Guidelines (OCG), including automated OCG processes and rules management. 
• Working knowledge of accounts receivable processes and familiarity with posting cash receipts. 
• Skilled in Microsoft Office, especially Word and Excel, and comfortable working across multiple financial systems. 
• Ability to prepare, edit, and finalize complex invoices, including manual edits in Word. 
• Must be detailed-oriented, demonstrating a high-level of accuracy and ability to interpret complex billing requirements. 
• Strong organizational and multitasking skills with the ability to prioritize deadlines. 
• Ability to work both independently and collaboratively in a fast paced, deadline-driven environment. 
• Adaptable, receptive to feedback, and able to learn new systems and processes quickly. 

Hours: 9:00 a.m. to 5:30 p.m.

Salary Range: $90,000-$120,000 

Miller & Chevalier is an equal opportunity employer. All inquiries are completely confidential. To apply, please email cover letter and resume to Cari Seidman at cseidman@milchev.com.

Description: Miller & Chevalier is seeking a highly skilled and motivated Legal Administrative Assistant to provide advanced administrative and document support to timekeepers and the broader legal administrative team. The ideal candidate thrives in a fast paced, collaborative environment, brings a strong document processing/production background, and embraces opportunities to expand their skillset as the firm's needs evolve.

Responsibilities:

• Document Creation & Processing
  • Create, edit, revise, redline, proofread, and format correspondence, pleadings, agreements, and other legal documents using Microsoft Office and firm-supported platforms
  • Apply advanced document processing skills, including styles, tables of contents, comparisons, clean/blackline documents, document assembly, and quality control
  • Compile, reproduce, and organize documents, notebooks, binders, and exhibits, ensuring accuracy, consistency, and adherence to firm standards
• Billing & Financial Administration
  • Support the billing process by entering time, proofreading bills, editing proformas in Billstream, coordinating final invoices with Accounting, and distributing invoices in compliance with OCG
  • Process invoices and travel expense reports via Emburse
• Practice & Matter Support
  • Prepare new client and matter intake forms
  • Draft engagement letters
  • Assist with due diligence projects
• Calendar, Travel & Logistics
  • Manage timekeepers' calendars as needed, including scheduling meetings and coordinating domestic and international travel
  • Arrange visa and passport renewals and proactively apprise timekeepers of upcoming commitments
• Proactive Practice Management
  • Anticipate next steps and follow-up with timekeepers to ensure deadlines and deliverables are met
  • Invest in the success of assigned practices by providing reliable, forward-thinking support
• Business Development & Client Support
  • Coordinate and assist Marketing with the production of business development and marketing materials
  • Maintain and update client contact information in Interaction
• Team Collaboration
  • Work collaboratively with timekeepers, case managers, and other legal administrative assistants
  • Provide back up support for team members as workloads and schedules require
• Additional Duties: Reception duties and other firm-related responsibilities as assigned

Requirements:  

• Bachelor's degree preferred 
• Five or more years of litigation experience; sanctions experience a plus 
• Strong document processing/production background in a law firm or professional services environment 
• Superior technical proficiency, including: 
  • Microsoft Word, PowerPoint, Excel, and Teams
  • iManage (preferred), iTimeKeep (preferred), Billstream, Emburse, and Kofax
• Excellent written and verbal communication skills with a strong command of the English language 
• Proven ability to manage multiple priorities simultaneously, both independently and as part of a managed team 
• Demonstrated ability to work effectively under pressure and interact professionally with all levels of firm personnel 
• Ability to build cooperative, supportive relationships with colleagues 
• Commitment to maintaining confidentiality, discretion, and professionalism 
• Positive attitude, approachability, reliability, punctuality, and flexibility to work overtime as needed

Hours: 9:00 a.m. – 5:30 p.m.

Hybrid Schedule: Nine days per month in the office

The expected base salary range for this position is $75,000 to $95,000. The salary offered will be determined based on job related factors such as education, experience, qualifications, and certifications or licenses, in accordance with applicable law.

As part of the selection process, candidates may be required to complete assessments evaluating grammar and Microsoft Word document formatting skills.

Miller & Chevalier is an equal opportunity employer. All inquiries are completely confidential. To apply, please email cover letter and resume to:

Cari Seidman, Independent Contractor
cseidman@milchev.com